Estates Administration Officer [United Kingdom]

 

We are looking for an administrative officer to support our organisation as we provide vital services to the NHS. Good communication skills are essential for this role as you will be liaising with your team, colleagues and visitors in order to fulfil your duties. Some of your administration tasks may include: inputting data, filing documentation appropriately, managing stock and organising company diaries. You will be part of arranging and providing support for various meetings in the organisation both in-person and online. We need someone who is organised and comfortable in an administrative setting, who can handle these tasks in an efficient and accurate way.

To provide professional and effective administrative support to the Estates team based at Carleton Clinic which includes:

• Ensuring that all documentation is produced to an excellent standard.
• To ensure effective and efficient diary management, and to enable management time to prepare and attend meetings.
• To manage Managers’ and team diaries, ensuring all absences/meetings are accurately recorded.
• To organise and co-ordinate meetings including sourcing of suitable venue, time and equipment.
• To understand the inter-relationship between the various sections of the estates department and how best to make information readily available across any boundaries.
• To provide minute/note taking at meetings, ensuring typed notes are circulated to attendees within the timeframes stipulated within Trust policies/standard operating procedures.
• To ensure records and filing systems are maintained in line with Trust policies
• To ensure effective bring forward systems, ensuring necessary range of papers are available to management team.
• Audio typing and personal dictation.

We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.

Please note, this post may be subject to a potential TUPE transfer into NTW Solutions, out wholly owned subsidiary organisation in the near future.

Please find attached job description for full details.

Advertising date : 4th May 2023

Closing date : 18th May 2023

We welcome your application.